Staff Openings

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Job Title: executive administrator and finance manager

Job Type: Full-time

Pay: Commensurate with experience

Job Function: Full Job Description

Purpose: We are looking for a reliable Church/Business Administrator and Financial Manager who will provide responsible leadership in supervising, coordinating, operating, planning and evaluating the ministry operations of the church. This person will be called upon to provide effective administration, including constant and effective management of finances, personnel, and financial records, in addition to oversight of the use and maintenance of the church campus (and the resources therein).

Qualifications: This position requires demonstrated experience and success in financial and personnel management. It also requires: the ability to organize, systemize, maintain, and oversee ministry area activities and maintain accurate financial and building records.

Skillset: Church or other Non-Profit experience preferred, management experience preferred, financial and budgeting development knowledge required.

Responsibilities: The Church/Business Administrator and Financial Manager is a member of the FUMC staff, supervised by the Senior Pastor, and is bound by confidentiality and transparency. The following are representative tasks in the three main responsibilities of this position: (A) Finances; (B) Personnel; and (C) Building Management.

(A) Finances

  • Provide an analytical interpretation of anticipated income/expenditures for a given period, as required by the clergy staff and/or Finance Committee.

  • Provide financial information and counsel to the staff and Finance Committee in relation to financial activities and budgeting.

  • Maintain regular contact with Church Treasurer, Finance Committee Chair, staff and lay leaders as to the status of the church budget and expenditures in each ministry area.

  • Reconcile all accounts.

  • Provide financial statements.

  • Oversee count collections, recording, and depositing of all funds.

  • Transfer monies as needed.

  • Write checks for all church bills and payroll.

  • File paid and unpaid bills.

  • Total and balance quarterly payroll register. Prepare State and Federal quarterly tax reports.

  • Prepare W2s and 1099s for church staff and Early Learning Academy.

  • Prepare quarterly and year-end pledge statements.

  • Review and maintain stewardship (donor) lists.

  • Meet financial requirements by submitting information for budgets and monitoring expenses.

  • Conduct reviews and evaluations for cost-reduction opportunities.

  • In partnership with the Finance committee, set goals and objectives, and design a framework for these to be met.

  • Manage the preparation of the church budget.

(B) Personnel

  • Supervise all support staff (including janitorial staff) on a daily basis.

  • Responsible for office management.

  • Oversee weekly staff meetings in cooperation with Senior pastor to include setting agenda items and assigning follow-up action items.

  • Provide supervision and meet regularly with each staff member to ensure continuity to church mission and cohesion and fruitful cooperation between all ministry areas.

  • Serve as staff liaison to church committees and groups as requested by the Senior Pastor.

  • Provide primary contact for benefits/insurance programs for staff.

  • Coordinate time-off requests.

  • Update job knowledge by participating in educational opportunities; reading professional publications; maintaining personal networks; participating in professional organizations.

  • Achieve organization goals by accepting ownership for new and different requests; exploring opportunities to add value to job accomplishments.

(C) Building Management

  • Respond to building management/maintenance requests.

  • Coordinate maintenance and repair work by contractors as requested by the Trustees committee.

  • Facilitate requests for building use and supervise work with groups inside and outside of the church regarding bookings, setups, fee collections, etc.

  • Oversee practical usage of the church building.

  • Coordinate with all vendors who do work on campus.

  • Maintain logs of all church maintenance and repairs.

  • Oversee all church contracts.

Skills:

  • Proven experience in Non-profit or business settings with team management and financial management/bookkeeping.

  • Proficient user of finance software

  • Strong interpersonal, communication and presentation skills

  • Able to manage, guide and lead employees to ensure ministry area growth and appropriate financial processes are being utilized.

  • A solid understanding of financial statistics and accounting principles

  • College degree preferred

Software: Quickbooks, Microsoft Office Suite (Word, Publisher, PowerPoint, Excel and Access), Shelby Next database management, Google office suite.

Job Type: Full-time

Pay: $38,000.00 - $42,000.00 per year

Benefits:

  • Employee assistance program

  • Flexible schedule

  • Health insurance

  • Paid time off

Schedule:

  • Monday to Thursday (8am-5pm) and Friday (8am - Noon)

Education:

  • Bachelor's (Preferred)

Experience:

  • Management: 3 years (Preferred)

  • Financial: 3 years (Preferred)

Work Remotely: No

Please email (jobs@prattvillemethodist.org) a cover letter, resume and references when applying for this position.